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Wilmington Youth Soccer Association

Month of November BOD Meeting

12/6/2015

Fourth of July Building

 

 

GENERAL SESSION:

 

 

Present: Rob Elliott, Bob Regan, Bill Lanagan, Manny Mulas, David O’Mahony, Rich Pereira, Nick Howie, Tom Card, Eric Flynn, Melissa Doherty, Mark Ragguci Sean Broussard, Joe Maiella, Dave Oatis, Dave Zaya and Neil Buckley,  

 

Absent: Tony Almeida and Dave Foresyth

 

6:03 pm – Quorum of 15 BOD members - meeting called to order by Bob Regan.

 

 

BOD Meeting Minutes: 

 

Motioned by Doherty, 2nd by Elliott to accept November 2015 General & Exec Session BOD Meeting Minutes.  Motion Passes 13-0-2.

 

Motioned by Card, 2nd by Ragguci to accept the November 2015 Financials. Motion Passes 14-0-2


 

OFFICER REPORTS:

 

President

  • Welcome message

     

    Secretary

  • Updated BOD contact info for 2015-2016 will be distributed and the website updated


    Treasurer

  • We will break even p&l wise for 2015.

     

    Merchandise

  • Patches and balls need to be ordered in early 2016 as they take 6 to 8 weeks come in.Should be ordered by 2/15.

  • Water bottles and backpacks are stocked for the Spring

  • Sweatshirts need to be ordered for the Spring

     

     

    Fields & Buildings

  • No updates were discussed.

     

    Concessions

  • Water has been turned off and Winter preps are done.

     

    Director of Coaching

  • No updates were discussed.DOC was not in attendance.

     

    VP of Administration

  • No updates were discussed.

     

    VP Development

  • Revs signed on for 2016 and pricing remains the same.Need to push outings as they are revenue generating.

  • Winter trainings signups are low.We will do another big push for U12 and U14 signups with deadlines.If the updates are low we will pull out of the U12 and U14 Winter Clinics

     

    Registrar

  • Intown BOD kids need to be signed up for Spring 2016.Please send your kids names to Registrar.

  • Refunds will be given to GU18 team and other kids on travel teams due to cuts and alternates

     

    Travel

  • 1/3 of the travel coaches have submitted their evaluations for Fall 2015.Travel will reach back out to coaches to resubmit

  • Spring travel coaches tentatively scheduled for April 2016.Dates to be finalized soon.

  • For Spring 2016 Travel PPE Dates we are looking into have PPE dates on two Sundays appose to during the week.

  • GU14-6 team- we are working on possibly expanding this team roster size to keep it above league minimum.

     

    Fundraising

  • 3v3 registration will open soon at a discounted rate of $60 until August 2016.

     

    Travel Refs

  • All travel refs paid for the Fall

     

    Intown & Intown Refs

  • Intown Spring 2016 registration open. Working on finalizing the schedule.

  • Proposal to be drafted to increase the Intown fee to $9 an hour.

     

     

    NEW BUSINESS:
     

  • GNO 2016.Bob and Eric will discuss together on next steps

  • 2016 Budget- Tom will send a draft w/ owners for each line item for review

    • Check budget line items for Secretary- Constant Contact

    • Winter clinics- we need people to sign up for clinics as we are suffering a loss of income

  • Mass Youth Soccer Awards banquet.Motion by Regan, seconded by Maiella to pay $200 for a table at Mass Youth Awards Banquet.Motion passes 14-0-0

  • January 31st is the February BOD meeting date.January 3rd is the January BOD meeting date.
     

10:58 pm – Motion by Pereira, 2nd by Buckley to leave executive session. Motion passes 14-0-

 

10:59 pm – Motion by Mulas 2nd by Broussard to adjourn.  Motion passes 14-0-0.

 

10-59 pm – adjourned

 

Respectfully submitted,

 

Melissa Doherty

Secretary