Wilmington Youth Soccer Association

Month of November BOD Meeting

11/1/2015

Fourth of July Building

GENERAL SESSION:

Present: Rob Elliott, Dave Foresyth, Bob Regan, Bill Lanagan, Manny Mulas, David O’Mahony, Rich Pereira, Nick Howie, Tony Almeida. Tom Card, Eric Flynn, Melissa Doherty and Mark Ragguci

Absent: Sean Broussard, Joe Maiella, Dave Oatis and Neil Buckley  

6:03 pm – Quorum of 12 BOD members - meeting called to order by Bob Regan.

6:27 pm- Rich Pereira arrives

BOD Meeting Minutes: 

Motioned by Doherty, 2^nd by Flynn to accept October 2015 General & Exec Session BOD Meeting Minutes.  Motion Passes 11-0-1.

Motioned by Card, 2^nd by Lanagan to accept the September 2015 Financials. Motion Passes 11-0-1

OFFICER REPORTS:

President

• Welcome message

   

  Secretary

• Adult registration process with Mass Youth going well.Less than 15 coaches, board members and snack shack workers haven’t complied.

• Constant Contact- next newsletter to go out around Thanksgiving weekend. We will target Intown 2016, Travel Updates and 80’s Night and merchandise sales

   

  
  Treasurer

• Winter Programs revenue from 2014 came through during October 2014 and have not opened yet this time in 2015.

   

  VP of Administration

• 100% compliance from coaches on concussion training in the Fall

• Reviewed 2016 board action plans

• Kick for cancer games were a success.A strong participation was shown from WYSA.

   

  VP Development

• E license scheduled for November 21 and 22^nd pending permits

• Fall went well with outside coach mentors

• Coach mentor program was successful for the Fall

• Winter training dates being finalized for age groups from U8 to U14.

   

  Registrar

• No updates at this time as the Registrar was not present

   

  Travel

• High school PPE’s travel date pending

• We will apply for permits for multiple dates- Nov 21/22, Nov 28/29 and Dec 5/6th

   

  Fundraising

• No updates at this time as Fundraising person was not present

   

  Travel Refs

• WYSA does reimburse for referee certification at the end of the season.

   

  Intown & Intown Refs

• Huge registration numbers for Fall Kinder compared to other years

• We have 65 refs registered and this gives the kids multiple ref spots per season

   

  Merchandise

• Handoff documentation has been handed off to the President.Patches and balls need to be ordered in early 2016 as they take 6 to 8 weeks come in.

   

  Fields & Buildings

• Permits will be applied for as needed for upcoming events.

   

  Concessions

• No update at this time

   

  Director of Coaching

• Looking into the future of PDP and where it should go for the future.Possible specific skills on certain days, etc.Start time is a difficult for parents.Goal keeping sign ups were huge in the Fall.

   

   

  NEW BUSINESS:
   

• Board planning for 2016- one yes candidate so far. Still seeking a few more candidates to fill the vacant spots.

• Board roles for 2016- President will contact existing board members about their roles for 2016.A slate will be drafted.

• Per Mass Youth Soccer a new rule that all U16 and U18 players are now able to be rostered on a club team and through WYSA.

• Wildcats FC Program

  • Motion by Elliott, 2^nd by Almeida to accept the Wildcats FC Program for Winter 2015 and Spring 2016 as presented.Motion passes 13-0-0

• AGM Meeting

  • Scheduled for November 12^th.Auditorium may not be available.Almeida is confirming.

• 2016 Actionable Themes for Board Members discussed.This will be discussed more and tasked out to prep for 2016.
   

9:23 pm – Motion by Foresyth, 2^nd by Elliott to leave executive session. Motion passes 13-0-0.

9:49 pm – Motion by Ragucci 2^nd by Almeida to adjourn.  Motion passes 13-0-0.

9:50 pm – adjourned

Respectfully submitted,

Melissa Doherty

Secretary