Wilmington Youth Soccer Association
Month of November BOD Meeting
11/1/2015
Fourth of July Building
GENERAL SESSION:
Present: Rob Elliott, Dave Foresyth, Bob Regan, Bill Lanagan, Manny Mulas, David O’Mahony, Rich Pereira, Nick Howie, Tony Almeida. Tom Card, Eric Flynn, Melissa Doherty and Mark Ragguci
Absent: Sean Broussard, Joe Maiella, Dave Oatis and Neil Buckley
6:03 pm – Quorum of 12 BOD members - meeting called to order by Bob Regan.
6:27 pm- Rich Pereira arrives
BOD Meeting Minutes:
Motioned by Doherty, 2nd by Flynn to accept October 2015 General & Exec Session BOD Meeting Minutes. Motion Passes 11-0-1.
Motioned by Card, 2nd by Lanagan to accept the September 2015 Financials. Motion Passes 11-0-1
OFFICER REPORTS:
President
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Welcome message
Secretary
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Adult registration process with Mass Youth going well.Less than 15 coaches, board members and snack shack workers haven’t complied.
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Constant Contact- next newsletter to go out around Thanksgiving weekend. We will target Intown 2016, Travel Updates and 80’s Night and merchandise sales
Treasurer
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Winter Programs revenue from 2014 came through during October 2014 and have not opened yet this time in 2015.
VP of Administration
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100% compliance from coaches on concussion training in the Fall
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Reviewed 2016 board action plans
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Kick for cancer games were a success.A strong participation was shown from WYSA.
VP Development
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E license scheduled for November 21 and 22nd pending permits
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Fall went well with outside coach mentors
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Coach mentor program was successful for the Fall
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Winter training dates being finalized for age groups from U8 to U14.
Registrar
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No updates at this time as the Registrar was not present
Travel
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High school PPE’s travel date pending
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We will apply for permits for multiple dates- Nov 21/22, Nov 28/29 and Dec 5/6th
Fundraising
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No updates at this time as Fundraising person was not present
Travel Refs
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WYSA does reimburse for referee certification at the end of the season.
Intown & Intown Refs
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Huge registration numbers for Fall Kinder compared to other years
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We have 65 refs registered and this gives the kids multiple ref spots per season
Merchandise
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Handoff documentation has been handed off to the President.Patches and balls need to be ordered in early 2016 as they take 6 to 8 weeks come in.
Fields & Buildings
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Permits will be applied for as needed for upcoming events.
Concessions
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No update at this time
Director of Coaching
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Looking into the future of PDP and where it should go for the future.Possible specific skills on certain days, etc.Start time is a difficult for parents.Goal keeping sign ups were huge in the Fall.
NEW BUSINESS:
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Board planning for 2016- one yes candidate so far. Still seeking a few more candidates to fill the vacant spots.
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Board roles for 2016- President will contact existing board members about their roles for 2016.A slate will be drafted.
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Per Mass Youth Soccer a new rule that all U16 and U18 players are now able to be rostered on a club team and through WYSA.
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Wildcats FC Program
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AGM Meeting
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2016 Actionable Themes for Board Members discussed.This will be discussed more and tasked out to prep for 2016.
9:23 pm – Motion by Foresyth, 2nd by Elliott to leave executive session. Motion passes 13-0-0.
9:49 pm – Motion by Ragucci 2nd by Almeida to adjourn. Motion passes 13-0-0.
9:50 pm – adjourned
Respectfully submitted,
Melissa Doherty
Secretary