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Wilmington Youth Soccer Association

Month of August BOD Meeting

8/2/2015

Fourth of July Building

 

 

GENERAL SESSION:

 

 

Present: Melissa Doherty, Rob Elliott, Dave Foresyth, David O’Mahony, Bob Regan, Dave Oatis, Bill Lanagan, Joe Maiella, Manny Mulas, Sean Broussard, Mark Ragguci, Nick Howie, Neil Buckley, Tony Almeida. Tom Card and Rich Pereira

 

Absent:  Eric Flynn and Mark Ragguci

 

6:07 pm – Quorum of 11 BOD members - meeting called to order by Bob Regan.

 

Dave Foresyth & Rich Pereira joins at 6:08 pm

 

Sean Broussard joins at 6:18 pm

 

Tony Almeida joins at 7:00 pm

 

Joe Maiella leaves at 8:19 pm

 

All who were present were in attendance by 7:00 pm

 

BOD Meeting Minutes: 

 

Motioned by Doherty, 2nd by Foresyth to accept June 2015 General & Exec Session BOD Meeting Minutes.  Motion Passes 13-0-0.

 

Motioned by Card, 2nd by Foresyth to accept the June 2015 Financials.  Motion Passes 10-0-4


Exec Session Motion:
7:51 p.m.  Motion by Regan, 2nd by Elliott to enter into Executive Session.  Motion passes 15-0-0.

 

 

OFFICER REPORTS:

 

President

  • Welcome message

  • Snack shack has a water leak that Tony and Rich are dealing with.

     

     

     

    Secretary

  • Constant Contact email going out by 8/14.The highlight will be intown registration, opening day, field day, intown refs and travel refs.

  • CORI requests have started for the Fall for intown.Travel CORI checks to start on 8/7

  • On vacation August 21 to August 28th.Sean will cover CORI checks while away


     

    Treasurer

  • Revenue is down compared to 2014Ask Tom for specifics

     

    VP of Administration

  • Coaches concussion renewals start next week

  • Picture fundraising opportunity will be discussed with the fundraising chair.

  • Breakers tickets will be discussed in the Fall and if we will continue the relationship with The Breakers

     

     

    VP Development

  • Revs tickets are not selling but we will continue the relationship with them due to the other perks we receive from the Revs.

  • Mass Pass clinics start the week of 8/4

  • Contracts pending on Mass Youth coaching support

  • Coach mentor was a success in the Spring and we will continue in the Fall

     

    Registrar

  • Family discounts for multiple kids process was started for Fall

     

    Travel

  • BU10-3, GU10-5 and GU14-6 are missing head coaches for the Fall season.

  • Fall coaches meeting is waiting on confirmation from the town.Last week of August/first week of September tentatively planned.

  • Season preps are happening: CORI checks, coaches loaded into Sports Manger and Sports Pilot.

     

    Fundraising

  • The price of the 3v3 tourney will remain at $90 for teams and coaches.

  • 80’s night we had a $2500 profit

     

    Travel Refs

  • Looking for new refs.Course offered in August for certification.Information to be posted to member in the August Constant Contact newletter.

     

    Intown & Intown Refs

  • Intown registration at 467 with 5 weeks until the season starts.We should end up with around 500 registrants by opening day.

  • Wednesday September 2nd is tentative day for Intown coaches meeting

  • Intown ref meeting is set for either Saturday, August 29th or Friday, September 4th.

     

    Fields & Buildings

  • Permits are in process for all soccer fields

     

    Merchandise

  • No updates as the merchandise coordinator was not present but travel socks were ordered and travel uniforms are in.

     

    Concessions

  • Serf Save training scheduled for the Fall

  • We need two hires for the Fall snack shack coverage

     

    Technical Director

  • Contacting indoor places for Winter Clinics

  • Working on setting up pre-season clinics for the Fall

  • Discussed date of birth changes for travel in 2017

  • PDP sessions are being scheduled for the Fall

     

     

    NEW BUSINESS:
     

  • Instagram proposal- Eric R will provide details on security set up in Instagram to ensure it’s a one way communication tool for WYSA in the late August BOD meeting.

  • 2016 Board Planning- for board members that are planning on returning or not, please notify Bob immediately with your plan

8:33 pm – Motion by Foresyth, 2nd by Almedia to 1) leave executive session, 2) to adjourn. Motion passes 14-0-0.

8:35 pm – adjourned

 

Respectfully submitted,

 

Melissa Doherty

WYSA Secretary