Attendance: M Doherty, D OMahony, M Raguccci, J Maiella, T Genthner, T Card, R Elliott, E Flynn, T Almeida, M Fischer, J Fitzler, D Foresyth, F Lovine (6:03pm), R Regan (6:04pm)
Absent: Snider, Gentile, Masiello
Started 6:00pm
President: Reviewed
BOD feedback on 2015 BOD candidates
Elections for a couple executive positions, no candidates for VP player development
8 names for candidates (email, phone discussion)
Thanks to BOD for coverage while he’s been traveling on business
Secretary:
No minutes to review
WYSA Schedule Reviewed and Fall dates solidified for varying initiatives (Field Day, Season Start, Revs outing, training, etc.).
Treasurer:
Finances look OK, as expected
Frames and other approved expenses put us over budget slightly. Have approved reserves to pay for expenses
At next meeting 8/24, BOD will vote finances at next meeting for May, June, July
VP Admin:
No update
VP Development:
Clinics starting this week, 8/4. Will close or ask Eric Duda to close
Mike to work with Ray to make sure concessions are open
Intown:
Waiting for additional registrations and volunteers to fill teams and coach positions
Approx 340 vs 530 from last Fall
Field Day Update:
Confirm tables and tents
Melissa and Dina leading volunteers and baskets for raffles
Target 40-45 teams for 3v3
15 teams so far
Approx $1,500 in sponsorships
Concerns
Workload, need BOD help to fill gaps
Need to solidify BOD help at Field Day
Risks
Baskets (60 last year) and Silent Auctions
Dick’s Sporting Good
R Elliott building relationship, customer appreciation day will show them if Wilmington is a good investment, Tom hoping they will sponsor 3v3 in the future.
Follow up
BOD sign up for coverage
John will follow up with Ray and Tom
Ask membership for silent auctions
Concessions:
John will follow up with Ray – no updates at this time.
Serve Safe:
Need food safety certification that will allow us to sell concessions
Foresyth will look at test requirements for ServSafe®
Other (New Business):
Field layout:
Same as Spring
Uniforms:
Travel arriving Aug 20th, 50-75% complete, will try to distribute at Travel coaches meeting
Uniforms segregated by teams for delivery
Late adds – will not have uniform for start of season
Resolution – buy jerseys with 100 which will be loaner uniforms
Replacement uniform form needs to be posted to WYSA website
2 week turn around, could be as short as 2 days
Intown, order 340 to cover current registrations, increased orders by 20% to cover additional registrations
100 Pre-K balls ordered
Patches:
550 inventory
Mark will order more
Membership Feedback:
Feedback from varying BOD members concerning how to ensure the BOD is approachable to membership and best ways to understand or learn of any of their concerns. Certain WYSA Board members will work with and refer this concern to the Membership Advisory Committee (MAC) for future discussions or / and action items. Suggestions to maintain and promote visibility with membership were also discussed, including ideas like putting BOD members’ pictures up on the WYSA website; constantly walking the fields and chatting with members, etc.
Online merchandising (My Locker):
Need to order new BOD shirts
Send size to Mark
My Locker service through Sports Pilot
Mark site will track:
Users, merchandise revenue, commission to WYSA
Fully customizable product can be ordered anytime will ship from site
What is warranty from My Locker?
Credit Card Machine: viability of use at Field-house for concessions and merchandise – discussed. Outline of initial options / information as follows:
BoA machine
$600 for machine, $5 month per month, 1.5-3% fee
Alternate supplier is approx $320
Straw proposal to look at credit card options: Tom to work with Fred and Mark
Come back to BOD with proposal
Travel:
Yes we will schedule practice
When will we reach out to coaches? After we place coaches tonight. Target to send request to coaches week of 8/4.
Spring Season Travel Awards reviewed, language for apparel (jackets / sweatshirts) finalized, confirmed, approved.
8:30 p.m. – Motion by Fitzler to move to executive session, 2nd by Foresyth. 14-0-0.
8:55 p.m. – Motion to leave executive session, 2nd by Foresyth. 14-0-0.
8:56 p.m. – Motion to adjourn, 2nd by Foresyth. 14-0-0.
