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Wilmington Youth Soccer Association

Month of April BOD Meeting

3/30/2014

Fourth of July Building

 

 

Present: Tony Almeida, Tom Card, Melissa Doherty, Rob Elliott, Mike Fischer, John Fitzler, Eric Flynn, Dina Gentile, Tom Genthner, Fred Lovine, Joe Maiella, Ray Masiello, David O’Mahony, Mark Ragucci, Bob Regan, Jon Snider

Guest / Technical Director:  Rob Holliday

 

Absent:

  • 6:00 pm – Quorum of 15 BOD members - meeting called to order by John Fitzler
  • 6:22 p.m. Regan arrives
  • 6:30 p.m. Fischer arrives
  • All who were present in attendance by 6:30 p.m.

 

 

OFFICER REPORTS

 

President:

  • Start of season 4/5/14 – rain projected and continuous – fields not being released for usage until at least 4/4/14.  Some parts painted, most not.  Shack not ready, power & H20 to Field-house not until at least Wednesday 4/2/14.
  • Regardless – prep as best possible under the assumption we could open for the season on 4/5/14.
  • Field usage this week - @ Travel Level – only 1x to use (if even).

 

FIELD / SEASON START UPDATES

 

Field & Buildings:

  • Motion by Tony Almeida for WYSA to take no more $3200.00 to come from reserves to purchase a Storage container, dollies, sandbags, supplies for use and storage of supplies over at the Woburn Street fields.  Almeida motion, 2nd by Flynn.  Passes 14-1-0.
  • Town has stated that no earlier than Friday evening can WYSA go on the fields for anything, whether that being setting up frames, using fields for practices, etc.
  • Nailed down decisions on when to get FH bathrooms cleaned, getting rid of field conditioner (sand / soil),

 

OFFICER REPORTS

 

Secretary:

  • Snider motion, Elliott 2nd to approve the following:
    • February General & Exec Session meeting minutes:  passes 12-0-5
    • March General Session meeting minutes:  passes 12-0-5
  • Update on CORI checks.  Mostly okay, some coaches we need to still run down.  Secretary has to run checks on snack shack volunteers / workers.

 

Treasurer:

  • Review of February 2014 financials.  Motion by Lovine, 2nd by Elliott to approve.  Motion passes 13-0-4.

 

VP of Administration:

  • Motion to approve Christine DeAmbrose as volunteer member for Membership Advisory Committee.  Motion by Gentile, 2nd by XX.  Motion passes 15-0-2.
  • Concussion Awareness discussion:  go-forward action steps amongst Intown / Travel programs & meetings:
    1. At each Fall Travel & Intown meeting designate up to 15 minutes to review concussion awareness materials (material from CDC curricula);
    2. Strongly suggest all coaches complete online certification;
    3. Upon completion – send certification to VP of Admin;
    4. VP of Admin (WYSA) to follow-up with coaches regarding certificate completion

 

Motion by Gentile, 2nd by Almeida to approve points 1-4 above.  Motion passes 15-0-2.

 

VP Development:

  • Permits set, camps set (exception being MA Youth Camp).
  • PCD initiatives start week of 4/8/14.

 

Technical Director Updates:

  • Ask for VP of Development to motion the following:
  • To reimburse per annum no more than $300.00 per year to candidate who take NSCAA courses.  Motion by Fischer, 2nd by Snider.  Motion passes 16-0-1.

 

Travel:

  • Quite possible MYSL will green light season start on 4/5/14. 
  • At Travel Coaches meeting 3/31/2014 – Dual age for U13 / U14 will be discussed.
  • Update on Player Pass program.  Messaging to Travel from Fitzler, that unless coaches ask ahead of time of Travel, kids will not play on the pass system regardless of what coaches may have held out to them.

 

New Business Update:

  • Discussion of 5/18/14 (Sunday) as a start of WYSA tryouts for all age groups.  There are so many conflicts competing with any start date:  Mother’s Day, Town Elections, Memorial Day weekend, Season’s End, etc. etc.
  • Travel will communicate tryouts information timely, via WYSA website & Social Media updates, flyers to the schools, email blasts, etc.

 

 

Fundraising:

  • Motion for between $5000, up to but not exceeding $6000, for Fall Season’s 3rd Annual WYSA field day.  Motion by Card, 2nd by Elliott.  Discussion:  this outlay mirrors last year’s (2013) field day funding request.  This is being done now to get the 3v3 tournament ‘sanctioned’ by MA Youth Soccer.  Motion passes:  16-0-1. 

 

Travel Refs:

  • Key point(s):  U10 parent volunteer linesman idea from MYSL – being implemented in other MYSL towns.  Not in WYSA, not doing that.  Center Refs only, no ‘parent volunteer’ ARs. 

 

Intown:

  • April 12th will be quite busy all day with coaches coming to get uniforms for later sign-ups; we will need a lot of BOD members’ assistance.

 

Intown Refs:

  • 1st week assignments went out on Sunday, 30 March 2014.  Good response rate.
  • Fitzler reminder to WYSA BOD to keep lookout for refs, check up on them & status of games to see that all is going well – rule of thumb for both Intown & Travel.

 

New Business:

  • F&B:  1996 Soccer ball hanging from FH wall, coming down b/c we have space for plaques that are already hung. 
  • VP Admin (Dina) will get ball rolling on CPR / AED course offering.  Will work with / reach out to Bob Beck.

 

Merchandise:

  • 180 two sided pinnies ordered for May 2014 travel tryouts. 
  • Volunteer program / community service initiative w/WHS & student body – ongoing and season-start dependent.
  • Inquiry on status of formal contract review with new vendor (for Fall & beyond 2014 season).  Discussion of timelines – issues thereto in terms of timelines for ordering uniforms as a 2 month turn-around (including stitching / lettering) is needed.

 

Concessions:

  • We appear that we will be fully resourced with paid help for weekends and weeknights.  Still trying to finalize hours. 
  • Getting the shack up & running is dependent upon having electricity & water turned on !  Not happening until mid-week of 4/1/14 @ best.
  • Concessions will need help getting up & running – e.g. – clean-up of concessions area.

 

7:57 p.m. – Holliday leaves.

 

Last New Business item:

  • General discussion around opening & closing SP Registration system for sign-up for Travel Registrations for Fall 2014 / Spring 2015 season.  Need to understand if / when late fees even imposed. 

 

Motion by Elliott, 2nd by Snider @ 8:12 p.m. to move into Executive Session.  Approved 17-0-0. 

 

8:30 pm – Motion by Regan, 2nd by Elliott to leave executive session. 

Motion passes 15-0-0.

8:30 p.m. – Motion by Regan, 2nd by Snider to Adjourn. 

Motion passes 15-0-0.

 

 

Respectfully submitted,

Jon Snider

WYSA Secretary