Wilmington Youth Soccer Association
BOD meeting 1/5/2014
Fourth of July Building
Present: Tony Almeida, Tom Card, Melissa Doherty, Rob Elliott, Mike Fischer, John Fitzler, Eric Flynn, Dave Foresyth, Dina Gentile, Tom Genthner, Fred Lovine, Joe Maiella, Ray Masiello, David O’Mahony, Bob Regan, Jon Snider
- 6:01 pm – Quorum of 9 BOD members - meeting called to order by President John Fitzler
- 6:12 p.m. O’Mahony arrival
- 6:49 p.m. Card arrival
- All who were present in attendance by 6:50 p.m.
- Motion requested by President to appoint a Legal Emeritus position for WYSA for 2014. Scott Garrant requested. Motion by Snider, 2nd by Elliott to appoint Scott Garrant as WYSA Legal Emeritus for 2014. Motion passes, 13-0-0.
- Motion discussed and raised by VP of Development to comprise 2014 Player / Coach / Development (PCD) committee. Committee would be comprised of Mike Fischer (VP Development), Tom Geis (MA Youth Soccer), Joe Haddad, Tom Genthner (Travel Refs representation), Rob Elliott (Intown representation), Bob Regan (Travel representation), Jill Murphy. Technical Director would also meet with PCD committee as he is charged with carrying out PCD initiatives. Primary goal of 2014 PCD committee is to further parent / membership education specific to the sport of Soccer and current issues thereto.
- For current ‘non-members’ of WYSA (no children in WYSA program), motion to recognize the following as WYSA members: Geis, Haddad, Holliday (Technical Director). Motion by Fischer, 2nd by Elliott to approve Geis, Haddad, Holliday as WYSA members. Motion passes 11-0-2.
- Subsequent motion by Fischer, 2nd by Elliott to approve 2014 PCD committee members (aforementioned). Motion passes, 12-0-1.
6:06 p.m. Regan arrives
- 6:08 p.m. Discussion by Travel Chair, Bob Regan, for motion to approve 2014 Travel Subcommittee (TSC). TSC would be comprised of the following individuals: Mike Fischer (PCD / VP Development), Rob Elliott (Intown chair), Joe Haddad, Andrew Lavigne, Jill Murphy, Bob Regan / Eric Flynn / Dave Foresyth (Travel Coordinators).
Goal to have 9 TSC members, but motioning 8 at this time to get things moving. Travel will look to add another TSC member in the next month or so. Motion by Regan, 2nd by Foresyth to approve TSC with noted members. Motion passes, 13-0-1.
Review of Calendar and future WYSA events / deliverables. Updates made.
Motion by Snider, 2nd by Elliott to approve December 2013 Board of Director meeting minutes. Motion passes, 12-0-2.
- Due to conflicts with school programs and other town sports programs, WYSA cannot obtain gym space to sponsor MA Youth License courses for WYSA coaches. WYSA may not end up having any courses for the Winter offseason.
- In the event this does not change, WYSA may promote other towns’ offerings if we cannot host.
- Discussion and review of 2013 ‘revised’ financials. Discussion had where books and bank statements did not match in certain instances. Motion by Lovine to approve 2013 revised financials; 2nd by Fischer. Motion passes 12-0-3.
VP of Administration:
- GNO dates pending, perhaps March 2nd @ Villanova Hall. We will know in next month.
- VP wish to have WYSA re-establish its relationship with the Wilmington High School program in some way specific to possible WYSA business needs (e.g. – running of volunteer events, snack shack, etc.). Will investigate, more to come.
- Citing past history of WYSA Boards, looking to establish a parent –feedback and development “Member Advisory Committee” (MAC) to work with WYSA. VP looking for the WYSA BOD’s assent to go-forward with this initiative.
- Discussion of running snack shack and paid help. Ask for immediate contacts / referrals from BOD members for any prospective candidates (hires). Overall discussion regarding how to leverage volunteer help relative to paid resources (which at this point are proving difficult to find to meet WYSA’s needs for the Spring 2014 season).
- Consistent with the last couple BOD meetings and the approval to enable Dual age play in WYSA for the U14 overall age groups (Boys / Girls U13 & U14 players), a proposal to update the WYSA Travel Policy language. Comparison of old to new language discussed to illustrate the change and what it means. As follows:
The WYSA is dedicated to the use of single age teams to foster and encourage long term player and team development in the U9 through U14 age groups. In these age groups single age teams will be established and maintained unless not enough players exist in a particular age group. In those instances, the Board of Directors (BOD) can approve a mixed team.
Proposed New Language:
The WYSA is dedicated to the use of single age teams to foster and encourage long term player and team development in the U9 through U12 age groups. In these age groups single age teams will be established and maintained unless not enough players exist in a particular age group. In those instances, the Board of Directors (BOD) can approve a mixed team.
In the U13 and U14 age groups, teams may be any combination of dual age and single age teams.
Section IV, Paragraph b:
b. The WYSA will establish teams for boys and girls, interest permitting, in single age groups for 6 v 6 U9/U10; 8 v 8 U11/U12 and 11v11 in U13 and U14. Should it be necessary, due to the number of players trying out, combined teams may be established (e.g., a Ul2 team consisting of Ul1 and Ul2 players, or U-12 Co-ed Teams).
Proposed New Language:
b1. The WYSA will establish teams for boys and girls, interest permitting, in single age groups for 6 v 6 U9/U10 and 8 v 8 U11/U12. Should it be necessary, due to the number of players trying out, combined teams may be established (e.g., a U12 team consisting of U11 and U12 players, or U-12 Co-ed Teams).
b2. The WYSA will establish teams for boys and girls, interest permitting, which are some combination of single age and dual age teams for 11 v 11, U13/U14. The exact mix of dual age and single age teams will be recommended by the Travel Committee and requires approval of the Board of Directors. The exact mix of single and dual age teams will be determined separately for boys and girls teams and may vary from year to year.
- Motion by Regan, 2nd by Genthner to approve proposed new (Travel Policy) language. Motion passes, 14-0-1.
- FYI item to Board’s attention regarding inquiries from other towns concerning Inter-town play amongst Intown teams. In the past, and being proposed (possibly) in the future for WYSA and other participating towns - - varying towns at TBD age groups play one another during course of a season. Format, particulars – TBD. Regan brought this to BOD’s attention to see if they wished to have him pursue further discussions on this. Proposed ideas included jamboree play (limited to 1 date or just a few dates) in a season.
- Genthner has been reminding all in the Travel ref pool to get their re-certifications done prior to end of March so they can continue to work as referees. Major off-season focus for Travel Refs at this point.
- An administrative review of Intown policy changes, and a discussion around ratifying them for posting (anew) to the current WYSA site location. Most changes administrative in nature. Discussion followed.
- Motion by Rob Elliott, 2nd by Mike Fischer to approve Intown Policy changes effective as of 1.5.2014. Motion passes 12-0-4.
Field & Buildings:
- Power to the field house is still non-existent, the power source(wiring) is now buried under mounds of snow at the plowed Shawsheen parking lot / field complex. In short, the problem is that a pole came down on the current wiring – which is now compromised. F&B (Almeida) is working through the maze of logistic and bureaucratic issues with the town, power company, etc. – to determine liability, action steps, ownership for fixes.
- Possible concerns relating to loss of power include loss of stored beverages and food items in the event they cannot be kept in an environmentally controlled atmosphere.
- Where it is offseason and the turn of the year after the Holidays, it is a slow build to forming 2014 fund-raising committees, e.g. – for WYSA Field Day. However, it has begun, some preliminary names have been proffered to serve on committees and / or as volunteers.
- Additionally, fund-raising is currently investigating local grants from businesses, for example – local banks, business chains.
- Merchandise discussion on switching to new Travel uniform vendor. Considerations and focus points include additional costs of uniforms versus the quality of current uniforms in use, and costs to WYSA and membership if there was a switch made. There are concerns with the quality of the current uniforms and whether it makes sense to have a single vendor that can provide all the services needed to our players – specifically getting all uniform items (shorts, socks, jerseys) from one source and having all numbering & stitching done by one source. Regardless of any switch the WYSA BOD would make with vendors, there will still be a need to have WYSA BOD members and volunteers assemble team uniform kits, reconcile orders, reconcile sizes, uniform jersey numbers, etc.
- After extensive discussion, a motion by Doherty and 2nd by Snider to change to a new vendor effective immediately, for go-forward orders occurring for Fall 2014 and beyond. Motion passes, 14-0-2.
Use of Social Media by WYSA
General discussion around whether WYSA should use varying forms of social media to either ‘promote’ WYSA or communicate information on WYSA initiatives. Examples include use of Facebook, and a proposal to implement our presence via that SM tool. A more detailed discussion commenced on whether (and how much) WYSA should move to supplement the ways in which it currently communicates with and to membership. There was also discussion and a tentative proposal to set up a WYSA twitter account as well.
Motion by Doherty, 2nd by Fitzler for WYSA to use social media (any / all types) as another form of communication for WYSA.
General discussion around the types, currently FB & Twitter only, and responsibilities for who owns (on BOD) the postings, setting up the account, who would be the AM & monitor the site(s), and the types of messaging & content we would promote (educational initiatives, primarily).
After clarying discussion, motion voted. Motion passes, 10-1-5.
U8 Tournament play:
10 minute discussion initiated by Dave Foresyth regarding U8 (2nd grader) tournament play and whether or not WYSA should endorse it or ‘regulate’ it in some way. Historically, if kids of this age wished to play in Winter leagues or in-season tournaments, it was spearheaded by WYSA parents / coaches who would formulate their own teams. General concern around ‘inclusiveness’ and kids’ parents who wished their children to play – being able to participate. After discussion, a decision was made to have further go-forward discussions at the WYSA BOD level in the future on this subject. No immediate proposals or new positions on this subject were adopted.
Snider motion to move to executive session @ 8:13 p.m., 2nd by Doherty
9:17 pm – Motion by Snider, 2nd by Elliott to leave executive session
9:17 pm – Motion by Snider, 2nd by Elliott to adjourn
Both motions pass 15-0.