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Wilmington Youth Soccer Association

Board of Directors Meeting Minutes

Sunday, May 5, 2019

4th of July Building, Wilmington, MA. 01887

 

Directors Present: Sean Broussard, Frank DeGiovanni, Nick Howie, Darwin Molina, Dave Oatis, Dave O’Mahony, Rich Pereira, Nate Tarin, Dave Zaya, Mike King, Chris Parr, Rich Engvaldsen, Billy Long, Jessica Scanlon, Tom Card (arrived at 7:12)

 

Directors Absent: Fernando Marinho, Chris Malley, Francesca Driscoll, Paul Malvone

 

Guests: John Bavota; James Magill (arrives 7:09)

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  1. Meeting called to order at 7:05pm

 

  1. President Opening Remarks:

 

  1. Rich welcomed all to the May meeting (late start due to WFC);
  2. Picture day in two weeks;
  3. Caryn Goulet voted in as Middlesex Youth Soccer president.
  1. Secretary:
    1. Motion: To accept board meeting minutes from April 7, 2019, as presented, by Dave O’, second by Chris P.; motions passes 14-0-0

 

  1. VP of Development
    1. No updates

 

  1. Treasurer
    1. Motion: to accept the March 2019 financials, as presented, by Dave Z., 2nd Mike; motion passes 14-0-0

 

  1. VP of Administration
    1. GNO was a success with 54 girls in attendance; the event started outside, moved inside (due to weather); event included an expert discussion (Hubbard) with girls about ACL injury prevention (who will also speak this Saturday at 11:00 during the Intown games) and who was very good with the girls; discussion regarding next year (including team from Merrimack); suggestion to make the event more interactive;
    2. 9 scholarship applications received; awaiting any last-minute mailed applications submitted before deadline; applications sent to the scholarship committee; 13 applications last year (with 5 or 6 coming in after the deadline);

 

  1. Travel

 

  1. Middlesex AGM two weeks ago; Caryn Goulet voted in as president; no new towns seem to be jumping ship from Middlesex;
  2. Commissioner’s Cup (CC) will be in Lancaster; we need to decide if we will offer to host CC in 2020; Kenny Antonucci said if we are interested, some Board members should shadow the CC this year;
  3. All set for PPE’s; we have contracted independent evaluators through Jim Antonakis;
  4. Coach applications sent out; discussion surrounding to whom the applications should be sent;
  5. Weather has presented challenges; we have make-ups almost every day; discussed options for turf (forming a committee); Field 4 unusable; perhaps we could line Field 8; Whitefield not in great shape; discussed using the high school.

 

  1. Fundraising
    1. Parent’s Night Out scheduled for June 7th; secured DJ, need to send emails, organize raffles (with a requested submission by June 1st); discussion regarding advance sales vs. buying at the door (probably around 100 or so); Jessica will price out the tickets; we need to push the tables; advertise on FB.

 

  1. Travel Refs
    1. We have a shortage of referees; scrabbling to put referees in games; some instances no AR’s; mid-week make up games; tough to get referees

 

  1. Intown & Intown Refs

 

  1. Coaching coverage discussed; combined teams for 1st communion week one (with the 2nd weekend being a bigger group);
  2. Patch weekend 1st or 8th; proposal to extend season; looking to open registration; Memorial Day parade information to be sent to parents.
  1. Fields & Buildings
    1. Discussion regarding impact of rain; aeration; moving field 4; question about trash barrels (specifically recycling, which there is currently no program); squeegee roller purchased; town never responded about lights; spray painted x’s related to proposal (avoiding sprinkler lines)
  2. Merchandise

 

  1. Online Sale: closed; made $100 dollars; ordering replacement jerseys online (now live);
  2. Sales slow due to weather

 

  1. Concessions
    1. No updates

 

  1. Webmaster
    1. No updates
  2. Director of Coaching

 

  1. Coaching education interest peaked; DOC is setting up space for coaches to reach out; Continuous creation/modification of session plans (i.e., passing patterns); lead to inhouse clinics/feedback;
  2. Caryn messaged DOC about TOPS; asked him to help create curriculum;
  3. Current WFC discussed; great start to season; first non-loss; consensus is that the launch has been super successful; great development; try outs for next year proposed for June 3rd and June 5th; hoped to expand the program to include the 08/09 birth years, continue with 10/11, 4 teams; we will need to hire coaches; Magill/Bavota – big sell; 117 families responded to WFC survey; 158 players potentially interest; full season price - $950 perhaps up to $1200; discussion regarding Abby Villa;
  4. Summer plans; July clinic; hoping to use Yentile; looking to have Summer evening PDP (August) and to go the whole month; considering the creation of own indoor league at TC’s.

 

  1. New Business

 

  1. TeamSnap versus SportsPilot: Going back and forth about package for travel players; hopefully cheaper; everyone uses it and likes it
  2. Propose Intown Extension: One week – prek ends June 8, K+ ends June 15th, Commissioner’s Cup the following week; motion by Mike to extend the Intown season by one week due to weather, 2nd by Nick; motion passes 14-0-1

 

  1. Executive Session

 

  1. REDACTED

 

  1. Motion to adjourn by Nate, seconded by Sean; motion passes 15-0-0; leave the meeting at 8:16 pm

Respectfully submitted,

 

David O’Mahony

Secretary