Wilmington Youth Soccer Association
Board of Directors Meeting Minutes
Sunday, February 10, 2019
4th of July Building, Wilmington, MA. 01887
Directors Present: Tom Card, Francesca Driscoll, Nick Howie, Billy Long, Paul Malvone, Darwin Molina (arrived at 6:15), Dave O’Mahony, Rich Pereira, Jess Scanlon, Nate Tarin, Dave Zaya, Mike King, Fernando Marinho, Chris Parr, Frank DeGiovanni, Rich Engvaldsen
Directors Absent: Sean Broussard, Dave Oatis, Chris Malley
Guests: John Bavota
Meeting called to order at 6:04pm
President Opening Remarks:
Rich P. welcomed all to the February meeting;
Yentile permit is in; we have all day Saturdays starting March 31st and weekdays from 4:00 to 5:30 (plus Tuesdays from 7:30 to 10:00, as well);
MYSA delaying start to 13th;
We received an iPad as a thank you from picture company (with merchandise or concessions welcome to use it).
Motion: To accept board meeting minutes from January 6, 2019 meeting as amended by Dave O’, 2nd by Fernando; motion passes 13-0-2;
Brief discussion regarding WYSA email accounts/forwarding.
VP of Development
We are still adding members to WFC programs (on track to field U10 boys and girls teams) and winter clinics (see DOC update);
PPE changes to be proposed in future (with further discussion at then).
Motion: by Dave Z., seconded by Mike, to accept the January financials as presented; motion passes 14-0-1;
Budget: Discussion under new business.
VP of Administration
Rosters: MYS had no issues with rosters/placements;
Commissioner’s Cup: Lancaster dates reserved;
Uniforms: Travel submitted order for Spring uniforms to merchandise; website up for one-time usage.
June Parents nights out confirmed for June 7th; possible Panera or 99 Restaurant Fundraiser in season (TBD); otherwise looking to have same events as last year.
Discussion surrounding referee numbers and training;
Darwin reached out to current base; email to MSRC (Wilmington sign-ups numbers pending); expecting between 6 and 8 referees;
Looking to use gym space for referee training; looking for space at Shawsheen since basketball is ending March 10th (need permit);
Looking to train through-out the season; maybe have videos.
Intown & Intown Refs
Registration: Early registration ends 2/15 – so far were up 60 from same time last year;
Coaches Meeting: The Spring Coaches meeting will take place on the evening of Thursday, March 28, 2019 (time and place TBD);
Inventory completed and shared with Billy;
Mike suggested using Revolution tickets as an incentive to get coaches to register in a timely manner.
Fields & Buildings
Spring Sales: Billy is planning one more online sale with minimal merchandise to be sold at the field (concentrating on popular items); we can do small things; concerned that we are not making money on sweatshirts; proposes selling soccer balls and other starter pack items;
Team website: Still working to get website for the teams up and running; Billy plans to meet the vendor at the MassYouth workshop.
We received a donation of croissant sandwiches;
Freezer is broken and will need to be addressed;
Employees CORI checked.
Newsletter went out; 814 sent out; 60% opened;
Director of Coaching
Winter clinics and WFC sign-ups good;
WFC currently stands at 9 boys and 7 girls (with the possibility of pulling players from U10 groups (2010 birth year and younger);
Open registration for April Clinic (we have Yentile as an option);
Discussion surrounding mixing WFC academy with PDP program.
Budget Discussion and Vote: Proposal is aggressive on expenses; conservative on income; close to a net zero profit; motion to accept the proposed budget as amended by Dave Z., 2nd by Mike King, motion passes 16-0-0.
Practices for WFC: switches to Tuesday/Thursday
Travel Subcommittee Discussion and Vote: Nick noted the proposed group includes people who know the 3rd grade group (with plans on consulting individual board members with knowledge of the age groups where there might be gaps); motion by Nick to name Nick, Darwin, Chris P, Nate, Rich E., Tom, Julie Hunt; Beth Morgan; and Ed White to TSC; 2nd by Chris Parr; motion passes 15-0-1
Motion to adjurn by Francesca, seconded by Nate; motion passes 16-0-0; leave the meeting at 7:05 pm