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Wilmington Youth Soccer Association

Board of Directors Meeting Minutes

Sunday, November 4, 2018

4th of July Building, Wilmington, MA. 01887

 

Directors Present: Sean Broussard, Tom Card, Francesca Driscoll, Rich Engvaldsen, Nick Howie, Billy Long, Paul Malvone, Darwin Molina, Manny Mulas, Dave Oatis, Dave O’Mahony, Chris Parr, Rich Pereira, Jess Scanlon, Nate Tarin, Dave Zaya

 

Directors Absent: Mike King, Chris Malley, Fernando Marinho

 

Guests: John Bavota, James Magill

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Meeting called to order at 6:05pm

 

President Opening Remarks:

 

Rich P. welcomed all to the November meeting; last meeting for the 2017-2018 Board; Our next meeting will by December 2, 2019;

One more week of soccer; all make-ups by November 11, 2018 per Middlesex Youth Soccer.

Secretary:

Motion: To accept board meeting minutes from September 30, 2018 BOD meeting as amended by Dave O’, seconded by Dave Z. - Motion passes; 12-0-4

Motion: To accept board meeting minutes from August 26, 2018 BOD meeting as presented by Dave O’ seconded by Dave Z. - Motion passes 14-0-2

 

VP of Development

Wildcat FC update: PCD thinking of partnering with another club (Abbey Villa) with NEP connections; thinking of entering two teams this Spring; need to order uniforms and get sponsor; tryouts would be on Thursdays at TC’s training center in North Billerica; eligible birth years would be 2009 and 2010; discussion regarding level of play (and perhaps the need to make cuts);

Everything else going well

 

 

Treasurer

Motion: To accept September and October 2018 financials as presented by Dave Zaya, 2nd by Sean, Motion passes 13-0-3;

$500 from North Reading Youth Soccer for Field Day (who were appreciative of our support of our involvement with their preseason tournament);

CPA has completed tax returns;

Proposed training funds for Bavota/Magill to attend Chicago Convention

 

VP of Administration

No updates

Travel

Make up games need to be played by next Sunday; teams will not be penalized if they are not able to play the games;

HS tryouts proposed for November 18, 2018 at Yentile; Boys will go from 10:00-11:30 and the Girls will go from 12:00 – 1:30; better conditions there (as opposed to Shawsheen);

Coach applications sought for HS teams;

TeamSnap going smooth for travel communications; discussion regarding 2nd grade intown use of the application.

 

 

Fundraising

Alison Zaya and Jessica will put the Festival of Tree donation together.

 

 

Travel Refs

Season went well; a lot of coverage;

Sent certification notices; will publicize the to social media; need to recertify; Woburn recertification course closes quick.

 

Intown & Intown Refs

Patch Day next week; Season extended one week due to cancellations.

Fields & Buildings

We need to close the fields for the winter; Dave O. would like to do it this coming Sunday (November 11th);

Dave O. has end-of-season closing list;

Discussion regarding closing fields/policy; typically Monday through Friday is the DOC’s initial recommendation (with Intown/Travel input and

with the President making the call); Saturdays it is the Board’s call in the AM; Board member should help younger referees make the call later in the day.

 

 

Merchandise

Online sale (AA&E); through November 16; they will not mail it out (since delivery would have been $10 more per order); items will be in by November 17; same thing will happen in the Summer July 17th – 30th; another sale planned for coaches; uniforms will be done online for ad hoc purchases; some discussion regarding the option of mailing team uniforms to coaches;

Billy needs more money for hats; $920 for 40 backbacks; $450 for 30 hats; Motion by Billy for $1500 to that end; seconded by Rich E.; motion passes 14-2-0.

 

Concessions

Rain impacted revenues

 

Webmaster

Instagram added, doing well; see DOC videos

Director of Coaching

Fall Season Update: We had a good Fall season; hit more coaches with ADOC; better able to give advice and monitor coaches in need; more coach resources; group setting more enticing;

Future Plans: March 31, 2019 coach clinic planned (hoping to get more numbers); still growing curriculum; including some videos; links to facebook to be accomplished; adding Spring programs (would like to add sports performance).

Winter clinic update: Discussion regarding younger/older clinic (we do have TC’s available to us); we have 2-4 for coaches, starting January 13th (travel will schedule/shot email – James and John could be there; coaches pay for that time $75/hour);

ADOC Discussion: Discussion of possible extra futsal training; COED through WYSA; off-season expectations; contractual obligations

 

New Business

Light Rental: Security, liability permitting; numbers for budget (potential sponsorship);

AGM: Wednesday November 14th 2018; posted to website; meeting at WMS; reception at Tremezzo; Time, TBD.

 

Discussion of Slate: potential new member

Next Meeting: December 2, 2018

 

Executive Session N/A

Motion to adjourn by Manny 2nd by Dave O’, 16-0-0 Motion Passes.

 

Leave the meeting at 7:45pm

Respectfully submitted,

 

David O’Mahony

Secretary